Data and Contact Administrator - Internship







Salary                                 £9.50/hour

Hours                                 35 hours a week

Length                                Fixed term from January 2018 for 3 months (with possible extension for a further 3 months)

Location                             Dunfermline

Annual leave                      30 days a year, plus 9 public holidays, pro-rata for fixed term staff

Pension                              Work based pension in place

Following the restructure of its grantmaking activities and the implementation of a new Customer Relationship Management system (CRM), the Carnegie Trust is opening up an opportunity for a Data and Contact Administrator to support the following areas:


  • administration of the Trust’s contact database
  • recruitment of Research Assessors (who review grant applications)
  • development of an Alumni network.


Reporting directly to the Trust’s Manager, the ideal candidate will have a good eye for detail, excellent online research skills, and highly accurate typing and keyboard skills. This is a varied role for a recent graduate with an interest in data and record management to support the peer review of research grant applications, alumni relations and marketing activities in the Grantmaking/Higher Education sector.


The ideal intern will be educated to degree level with a desire to develop a career in data/contact management and an interest in higher education, research and/or the Charity sector.

Qualifications and experience


  • Preferably a graduate degree in Business Administration, Management Sciences or Computer Science, with an interest in Business Information Systems. Applications from individuals with degrees in other subjects who have suitable experience of databases and online data searches are also welcome.
  • Good working knowledge of a database and/or familiarity with Business Information Systems



The following skills are essential:


  • Online research skills with the ability to use search engines effectively to optimise results
  • Excellent verbal and written communication skills
  • Well organised and able to prioritise
  • Meticulous attention to detail and strong problem solving skills
  • High level of accuracy when handling a large volume of data
  • Advanced skills in Microsoft Office Suite, especially Word, Outlook and Excel


Personal attributes


  • Able to work flexibly and keen to learn new skills
  • Resilience, determination, energy and enthusiasm
  • Self-motivated with the ability to work as part of a small team
  • Confident and friendly approach to working with a wide range of people and organisations



Download the full job description.

Closing date for applications is Friday 8th December 2017, 12 noon. Interviews will be held in Dunfermline on Tuesday 19th December 2017.

Shortlisting for this post will be carried out by Adopt an Intern. To be considered, please submit a CV and brief covering letter explaining how you meet the requirements of this post through the online application form on the Adopt an Intern website.  

All applications must be submitted by 12 noon on the closing date. State a) your availability and b) relevant information on your skills/experience pertaining to the job specifications.

Under no circumstances should applications be sent directly to the Trust. Applications sent directly to the Trust will automatically be disqualified.

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